How it works in practice
Two examples of what we build: the journey of one order through the whole company, and the connections the system keeps with the outside world. The screens are simplified and the data is made up.
From enquiry to payment in one system
Choose a step. You'll see what the screen looks like and who saves time at that step.
Step 1 of 7
Enquiry
The customer sends an enquiry through the B2B portal. They see their own prices and stock availability, with no need to call or write an e-mail.
Who saves time: sales — no retyping enquiries from e-mails
Step 2 of 7
Quote
The pricing tool puts the quote together from the price list and discount rules. The salesperson checks it and sends it with one click.
Who saves time: sales — a quote in minutes, without Excel
Step 3 of 7
Order
Once confirmed, the quote becomes an order. Nothing is retyped — the data moves on exactly as the customer entered it.
Who saves time: back office — no retyping
Step 4 of 7
Warehouse
The system reserves the goods and prepares picking by location. The warehouse worker follows the terminal and scans every item.
Who saves time: warehouse — less searching and fewer picking errors
Step 5 of 7
Invoice
The invoice is created from the picked order and goes both to the customer and to accounting.
Who saves time: invoicing — no invoices written by hand
Step 6 of 7
Payment
Payments from the bank are matched with invoices. The system sends reminders for unpaid invoices.
Who saves time: accounting — payment matching and reminders
Step 7 of 7
Overview
The managing director sees revenue, open orders and receivables on their phone without waiting for the end of the month.
Who saves time: management — figures without piecing spreadsheets together
What the system connects to
A company system doesn't work on its own. Choose a connection to see what data flows through it and in which direction.
E-shop
Direction: both ways
What is transferred: orders, prices, stock availability
Bank
Direction: both ways
What is transferred: bank statements for payment matching, payment orders
Accounting
Direction: out of the system
What is transferred: invoices, payments, internal documents
E-invoicing
Direction: both ways
What is transferred: electronic invoices in the format required by the Slovak Financial Administration
Customs system
Direction: both ways
What is transferred: customs declarations and their status, customs warehouses
Couriers and transport
Direction: both ways
What is transferred: shipments, labels, delivery status
Partners' SAP and EDI
Direction: both ways
What is transferred: orders, delivery notes and invoices with large customers and suppliers
Reports and BI
Direction: out of the system
What is transferred: figures for management and analysis
Artificial intelligence
Direction: into the system
What is transferred: extracting data from documents and e-mails; a person approves the result
All connections as a list
- E-shop (both ways)
- orders, prices, stock availability
- Bank (both ways)
- bank statements for payment matching, payment orders
- Accounting (out of the system)
- invoices, payments, internal documents
- E-invoicing (both ways)
- electronic invoices in the format required by the Slovak Financial Administration
- Customs system (both ways)
- customs declarations and their status, customs warehouses
- Couriers and transport (both ways)
- shipments, labels, delivery status
- Partners' SAP and EDI (both ways)
- orders, delivery notes and invoices with large customers and suppliers
- Reports and BI (out of the system)
- figures for management and analysis
- Artificial intelligence (into the system)
- extracting data from documents and e-mails; a person approves the result
We'll find out which connections you need while mapping your processes. We'll show you connections to specific systems in person.